Workflows
you can prove.
Design structured processes, strictly enforce evidence collection, and generate an immutable audit trail of operational truth across multiple departments and tenants.
Stop relying on vague checklists.
The Old Way
- × No proof of execution
- × No true audit trail
- × No clear accountability
- × No strict standardization
The Hakiki Way
- Create structured workflows (checklists)
- Capture evidence — files, images
- Track every action with timestamps
- Maintain an immutable audit ledger
Generic forms allow teams to bypass requirements. Hakiki forces logic down specific paths, requiring valid inputs, file evidence, and strict ordering before a process can be marked complete—locking the result in an immutable ledger.
Build branching logic.
Not all workflows are straight lines. Implement powerful IF/ELSE conditional routing. Skip irrelevant steps or trigger mandatory managerial reviews based purely on template inputs.
- Boolean toggle conditions
- Select/Dropdown routing
- Numeric threshold paths
Connect to your ecosystem.
Hakiki serves as the incontrovertible ledger at the center of your operations. Push updates to Slack, fetch data from CRM, or dump massive verified evidence files securely into cold storage.
Operate via strict APIs.
Hakiki isn't just a UI dashboard. It's a robust headless workflow engine. Trigger tasks across multiple systems and push external evidence files directly into the platform programmatically.
REST APIs
Trigger workflows manually or programmatically via secure endpoints.
Webhooks
Receive external system events to kick off automated verifications.
S3 Compatible Stores
All evidence files are securely piped to isolated blob storage.
PostgreSQL
Row-level tenant isolation guarantees absolute data separation.
Core Architecture
Built for scale.
The foundational tools to build secure operational standards.
Workflow Templates
Versioned, department-specific workflows with configurable steps — boolean, text, select, file upload.
Evidence Collection
File uploads, image proof, and confirmations — with MIME validation and secure authenticated serving.
Audit Trail
Every action tracked: who did what, when, on which workflow. Immutable once complete.
Multi-User Execution
Assign participants securely. Collaborate on workflows across strict department boundaries.
Roll out processes without breaking operations.
Processes evolve, but executions must remain consistent. Hakiki enforces strict version control on templates. Edit a draft v2 while users continue filling out the active v1 without interruption.
Learn about Data SafetyHow It Works
Four steps to a provable workflow.
From template to locked audit record — every step is tracked.
Create a Template
A dept head defines the workflow — steps, types, ordering rules, and conditional logic.
Publish & Assign
Publish the template. Team members see it in their department and can start executions.
Execute & Capture
Each step is completed with a typed response or file upload. Every action is timestamped.
Review & Lock
The dept head reviews, approves or rejects. On approval the execution is immutably locked.
| Identity | Tenant Scope | Assigned Role |
|---|---|---|
| sarah@corp.com | GLOBAL | Tenant Admin |
| james@corp.com | Org: Finance | Dept Head |
| li@corp.com | Team: QA | Member |
Multi-Tenant Access
Absolute data isolation.
Hakiki enforces strict data isolation based on your organizational hierarchy. Grant global overrides via Tenant Admins, or scope permissions securely to individual Departments and Teams.
Tenant Admin
Oversee your entire organization, manage users, and access the full audit trail. True multi-tenant isolation.
Org Admin
Structure departments, assign heads, and keep operations running smoothly.
Dept Head
Create and publish workflows. Review completed executions. Mark duplicates or invalids.
Team Member
Execute workflows step by step. Upload mandatory proof. Collaborate securely.
Any industry. Any standard.
Operations & Field Work
Standardize field procedures with mandatory evidence capture.
Compliance & Audits
Audit-ready records with immutable execution logs.
School & Program Management
Track intake, onboarding, and program completion workflows.
Internal IT & HR
Manage repeatable processes with accountable boolean/file logic.
Pricing
Start free. Scale when ready.
14-day free trial — no credit card required. All prices in USD.
Frequently Asked Questions
Who is Hakiki for?
Any organization that needs structured, auditable workflows — compliance, operations, QA, HR onboarding, field work, and more.
How is data isolated between tenants?
Every query is scoped by tenantId at the service layer. There is zero cross-tenant data leakage, providing absolute architectural separation.
Can one user have multiple roles?
Yes. A user can be Org Admin, Dept Head in one department, and a Member in another — all simultaneously via RBAC.
What happens when a workflow is completed?
It becomes immutable — enforced at both the service layer and database level. Cryptographic guarantees lock the state.
Are file uploads secure?
Yes. Files are stored with UUID-based paths and served through authenticated API endpoints only.
Ready to secure your processes?
Design exact logic. Enforce evidence collection. Let Hakiki maintain your immutable multi-tenant audit trail.