What can you achieve with it?

• Every pre-flight produces a digital record attributed to the specific Captain, tail number, route, and time — retrievable immediately for any inspection or investigation • KCAA auditors can review any aircraft's complete pre-flight history for any date range in under 60 seconds — no searching through paper records • Deferred defects and MEL items are part of the pre-flight record — creating a continuous, verifiable airworthiness trail per tail number • Your safety management system evidence shifts from "we have a process" to "here is the documented record for every flight in the last 12 months" • Maintenance teams can identify recurring inspection findings by tail number over time, enabling proactive scheduling before those findings become unscheduled maintenance • AOC renewal and KCAA surveillance audits are backed by an exportable, comprehensive flight operations record that covers every departure

Heavy-Procedure IndustriesRegional Airline

How to Run Pre-Flight Inspections With a Digital Audit Trail That Satisfies KCAA

Who this is for

You manage flight operations for a regional airline or charter operator. Pre-flight inspections happen before every departure — captains are diligent, crews are trained. But the record of those inspections is a laminated checklist completed in pen and left on the flight deck. KCAA is conducting Part 91 operational audits. A neighbouring operator had its AOC suspended last quarter, and the whole industry is under heightened scrutiny.

The problem

Laminated checklists completed in pen before each flight don't produce an audit trail — they produce the appearance of one. An experienced KCAA auditor knows that a mark on a laminated card proves a pen was used on a card. It doesn't prove the checks were performed, who performed them, on which specific aircraft, or at what time on which date. When a safety incident triggers an investigation into pre-flight inspection records for a specific tail number on a specific morning, "our captains complete the checklist before every flight" is not a defensible answer. The question isn't whether the process exists — it's whether a documented, attributable record exists for that specific flight. AOC suspension is the regulatory consequence when that question can't be answered with evidence.

What you can achieve

Every pre-flight produces a digital record attributed to the specific Captain, tail number, route, and time — retrievable immediately for any inspection or investigation
KCAA auditors can review any aircraft's complete pre-flight history for any date range in under 60 seconds — no searching through paper records
Deferred defects and MEL items are part of the pre-flight record — creating a continuous, verifiable airworthiness trail per tail number
Your safety management system evidence shifts from "we have a process" to "here is the documented record for every flight in the last 12 months"
Maintenance teams can identify recurring inspection findings by tail number over time, enabling proactive scheduling before those findings become unscheduled maintenance
AOC renewal and KCAA surveillance audits are backed by an exportable, comprehensive flight operations record that covers every departure

The workflow in Hakiki

1
No Visible Damage on FuselageYes or no
Confirm no visible dents, cracks, or structural damage on fuselage during external walkaround
2
Engine Nacelles Clear of FODYes or no
Confirm engine intake and exhaust areas are clear of any foreign object debris
3
Control Surfaces Free & CorrectYes or no
Confirm all control surfaces (ailerons, rudder, elevators, flaps) are free, undamaged, and correctly set
4
Aircraft Exterior Walkaround PhotoFile upload
Photo of aircraft exterior taken during walkaround — timestamped and attributed to the specific captain
5
Deferred Defects (MEL)Yes or no
Confirm any deferred defects under the MEL have been reviewed and the aircraft is cleared for the planned operation
6
Technical Log ReviewedYes or no
Confirm technical log has been reviewed for any outstanding maintenance entries or limitations
7
Fuel QuantityText
Enter fuel on board (litres) — confirms fuel quantity matches flight plan requirements
8
Emergency Equipment ServiceableYes or no
Confirm life jackets, fire extinguisher, first aid kit, and emergency locator transmitter are serviceable
9
Exits UnobstructedYes or no
Confirm all emergency exits are unobstructed and functional before boarding
10
Captain Sign-Off — Aircraft AirworthyYes or no
Captain confirms aircraft is airworthy for the planned operation — with Captain ID and timestamp

Hakiki features used

Aircraft-level department structureBoolean + text + file uploadCaptain attribution and sign-offStrict sequential enforcementKCAA-ready audit export

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