How to Run Pre-Shift Safety Checks That Satisfy DOSH and Actually Prevent Incidents

Who This Is For

You manage HSE compliance at a mining company or quarry with surface and underground operations. Pre-shift safety checks are required by DOSH and by your own internal policies. DOSH has issued improvement notices before. A Lost Time Injury investigation is active or recently closed. Your current pre-shift documentation is paper-based, and you're not fully confident it reflects what actually happens in the field before each shift starts.

What You Can Achieve

• Work can't commence until the pre-shift check is complete — the workflow structurally blocks it, regardless of shift start pressure
• Atmospheric readings are timestamped at the moment of entry and paired with a photo of the gas monitor display — batch-filling is structurally impossible
• Identified defects are documented with photos at point of discovery, creating an immediate hold record that prevents defective equipment from being used
• DOSH inspectors can review any zone's pre-shift safety records for any date in under 60 seconds — by zone, by supervisor, by specific check type
• Lost Time Injury investigations start from an unambiguous record showing exactly what was checked and what wasn't before the shift — which either protects the company or clearly identifies the failure point
• DOSH improvement notices and penalties drop when the inspection record is demonstrably real, contemporaneous, and verifiable — not a paper form that was clearly backdated

The Hakiki Workflow

1. 1
   Work Area / Zone Selection Single Select

   Select: Surface / Underground Level 1 / Underground Level 2 / Processing Plant — determines required steps

2. 2
   Roof Stability Checked Boolean

   Confirm roof and hanging wall stability has been physically checked — underground only

3. 3
   No Visible Cracks or Loose Rock Boolean

   Confirm no visible cracks, spalling, or loose rock observed during the inspection

4. 4
   Scaling Completed Boolean

   Confirm scaling of loose material has been completed where required — before any personnel enter work area

5. 5
   All Equipment Inspected Boolean

   Confirm all equipment in the work area has been physically inspected before use

6. 6
   Defects Found Boolean

   Record whether any equipment defects were identified during the inspection

7. 7
   Defect Description Text

   Describe defects in detail — specific equipment, nature of defect, and severity — required if YES

8. 8
   Defect Photos File Upload

   Photos of identified defects — required if defects were found. Equipment is held until defect is cleared

9. 9
   O₂ Level Reading Text

   Enter oxygen level (%) — target: ≥19.5%. Below threshold, area must be evacuated immediately

10. 10
    CO Level Reading Text

    Enter carbon monoxide level (ppm) — maximum: 25ppm. Exceedance triggers mandatory evacuation

11. 11
    Gas Monitor Photo File Upload

    Photo of gas monitor display showing O₂ and CO readings at the time of the check

12. 12
    Escape Routes Clear Boolean

    Confirm all designated escape routes are unobstructed and emergency exit signage is visible

13. 13
    First Aid Kit at Post Boolean

    Confirm first aid kit is present, fully stocked, and accessible at the work area

14. 14
    Shift Supervisor Sign-Off Boolean

    Shift Supervisor confirms inspection is complete and work area is cleared for the shift — with supervisor ID and timestamp

15. 15
    Authorized to Commence Work Boolean

    Final authorization for work to commence — cannot be completed if any critical check has failed

HAKIKI Features Used